Administrative/Clerical Assistant (non-RSPB role)

Woodland Trust – Great Trossachs Forest Administration Volunteer

Posted:
Tuesday 9 April 2019
Vacancy type:
Office and administration, Showing people wildlife
Location:
Various locations

What we're looking for

Please note this is a non-RSPB role advertised on behalf of the Woodland Trust. The Woodland Trust is one of the UK's leading conservation charities. We have over 500,000 members and supporters and more than 1,000 sites all over the UK. We believe life's better with trees. We protect and campaign on behalf of the UK's woods, plant more trees, and restore ancient woodland, for the benefit of wildlife and people. This role is to support the work of the Great Trossachs Forest Project (TGTF), which is run as a partnership between RSPB Scotland, Forest Enterprise, Loch Lomond and the Trossachs National Park and Woodland Trust Scotland. This administrative role is about supporting the smooth running of the website, contacts and enquiries and of the relevant groups. We would hope that the volunteer would be able to carry out the role for at least one year. As with all volunteer roles you will need to attend an induction to your volunteering role at the Woodland Trust. An interview and two references will be required for this role, together with data protection training/guidance.

The skills you need

• This role will be checking things work on partners and the TGTF website and log any issues that are discovered. • This role will also make minor website edits and adding events as an example. • Monitor app functionality and report any issues. • Keep your volunteer manager informed of any issues with the functioning of the website, app or links as you discover them. • Answer emails received from TGTF website/ Great Trails Website and divert queries to the relevant partner. • Support staff to organise occasional meetings and events throughout the year. • Help keep a record of leaflet supplies • Support with other administration tasks such as supplying leaflets and information packs to key organisations • Support the quarterly steering group with meetings by taking notes and helping coordinate invites and attendance • Feedback any issues arising to your volunteer manager. Adherence to the Woodland Trust Volunteer Charter, policies, procedures and guidelines. SKILLS REQUIRED • Confident and familiar with Microsoft Office, the internet and e-mail. • Good administration skills. • Ability to work well without supervision. • Willingness to learn how to use the Trust's bespoke software. • Good understanding of confidentiality and data protection. • An affinity with and commitment to the aims of the Woodland Trust. • Good written and verbal communication skills • An interest in conservation issues would be useful but not essential • Knowledge of the Trossachs useful but not essential • Experience of using Google Analytics o monitor online performance would be useful but not essential. • An affinity with and commitment to the aims of the Woodland Trust.

Your time

Minimum:
1 Day Per Week
Duration:
Ongoing
Period:
Ongoing

What's in it for you?

This unique landscape-scale project is one of the most significant native woodland projects in the UK for a generation. It is also one of the UK's largest National Nature Reserves. This opportunity gives you the chance to be a part of this important project. This would be a great opportunity to use your existing communication and administrative skills to support TGTF partners. You will also undoubtedly learn new things and meet new people from all walks of life. It will be a chance to work with different people from RSPB Scotland, Woodland Trust Scotland, Forest Enterprise and LL&TTNPA and be part of wider teams. The knowledge that you will be an instrumental part of TGTF and what it is trying to do.

How to apply

Contact

Yvonne Boles, South and West Scotland Regional Office
Tel: 0141 331 0993
Email: Yvonne.Boles@rspb.org.uk

Notes

Volunteer to have access to a phone number, and email address and computer when carrying out their task away from the Glen Finglas office. Expenses will be reimbursed for return journeys from home based on public transport cost or mileage at standard rates for the Woodland Trust. Other expenses must be agreed in advance with your volunteer manager. The Trust has a health and safety policy supported by guidance and rules. The Trust provides risk assessments for each volunteering role. You will have a responsibility to flag up any risks the task may pose to you or others and discuss it with your volunteer manager. Please keep a record of the hours you are involved with the task and send them to your volunteer manager each month. This allows us to measure the impact and value that volunteering has on the work of the organisation. As a Woodland Trust volunteer you may have the opportunity to support the Trust at events in your area. We will contact you when these occasions arise to see if you are available to help.

Reference number 8986