RSPB Conservation Data Supply Terms & Conditions

The Data Request Form enables you to specify the data you need for your purpose. We will use the information you provide to assess the appropriate data for supply.

We will acknowledge receipt of your request within 3 working days. We will then run a search on our database and liaise with conservation staff to find any records we hold which are relevant to your request. We aim to issue a Data Supply Contract, specifying the data, final cost and conditions of use, within 15 working days of the request being received. We will make every attempt to supply data within 5 working days of the signed return of the Data Supply Contract. Data will be supplied in Excel and ESRI shapefile format. You can find more information in our RSPB Conservation Data Supply: Frequently Asked Questions.

By submitting this form, you are agreeing to pay any data processing fees according to our Conservation Data Supply Charging Policy.

• The data search will include data up to the day requested but may not include the most up to date data if these data are not yet available.
• We do not provide a service for data outside of the United Kingdom of Great Britain and Northern Ireland.
• We only provide data where RSPB are the owner or agreed supplier, and data are available to be shared under the RSPB's Sensitive Species Records (UK) Standards.
• Our search may return zero occurrence records, which do not necessarily indicate an absence of species at a site. These records will still incur a charge.
• Note that some RSPB datasets are freely available to download from the NBN Atlas or the RSPB Open Data Portal. Please check whether the data you need are available from these platforms before submitting a request form.

• Ownership of the data shared and background Intellectual Property Rights rests solely with the RSPB. 

• Data are to be kept in a secure location at all times. 

• You will receive two versions of the data – Confidential and Public – at different resolutions, each with different restrictions on their use: 

• Confidential data: Data or any derivatives may be shared only with recipients named on this data supply contract as a third-party contact, or included in a confidential annex of an Environmental Impact Assessment shared with public bodies as part of the planning process. Derivatives include summaries, text, tables, maps and any other representation of the data.  

• Public data: Data or any derivatives may be shared and used in any summaries, text, tables, maps and other representations of the data presented in public or otherwise published or shared with non-signatories of this data supply contract. Publishing includes using any data or derivatives in a report, dissertation, thesis, or article in a publication, presentation or website. This includes non-confidential chapters and appendices of Environmental Impact Assessments.  

• Sharing of data within named organisations is not restricted to named users.  

• Pay particular attention to the acknowledgements column as some data are provided on behalf of other organisations who should be acknowledged accordingly. 

• Absence of data should not be interpreted as absence of a species. 

• Data are only to be used for the purpose stated in Section 2 (“Data Supplied”) of the data supply contract we will issue.

• Your contact details and any other personal data you provide (which may include location boundaries) will be used for the purposes of delivering the data request service and RSPB conservation work only.
• Contact details and request parameters will be shared internally to allow us to fulfil your request, including to offer suggestions of further data sources or particular species surveys we may recommend.
• Any other personal data we hold will not be shared with anyone else without your prior consent. If you would like us to remove, or update your details, please contact speciesdatarequests@rspb.org.uk. 
• To find out more about your data protection rights, visit rspb.org.uk/privacypolicy.